Per-pair page

Asana + Calendly: every booked meeting becomes a task.

Convert Calendly bookings into Asana tasks with prep, follow-up, and CRM-style ownership tracking. Useful for sales, success, and customer-research workflows.

Connect Calendly and Asana See reverse direction

Trigger app

Calendly as the trigger

Workflows fire when something happens in Calendly.

Invitee CanceledWebhook
New Meeting BookedWebhook

Action app

Asana as the action

Workflows do something in Asana, instantly.

See all 15 actions →

Both directions

Pick the way that fits your stack.

Pair pages are mirrored. Each direction gets its own dedicated page.

Calendly → Asana

When something happens in Calendly, do it in Asana.

2 Calendly triggers wired to 15 Asana actions. Most-used pairing: Invitee Canceled → Add Comment.

Asana → Calendly

Or fire it the other way around.

1 Asana triggers wired to 5 Calendly actions downstream.

New Task

See Asana → Calendly →

Popular pairings

Common Calendly → Asana workflows.

Pick a pairing to set it up in two minutes. Each one is a fully editable recipe.

Showing 8 of 30 combinations

When invitee canceled in Calendly, add comment in Asana.

Fires when a Calendly meeting is canceled by the invitee or host. Use to clean up CRM activity, release Zoom resources, or prompt a reschedule.

When invitee canceled in Calendly, add tag to task in Asana.

Fires when a Calendly meeting is canceled by the invitee or host. Use to clean up CRM activity, release Zoom resources, or prompt a reschedule.

When invitee canceled in Calendly, create section in Asana.

Fires when a Calendly meeting is canceled by the invitee or host. Use to clean up CRM activity, release Zoom resources, or prompt a reschedule.

When invitee canceled in Calendly, create subtask in Asana.

Fires when a Calendly meeting is canceled by the invitee or host. Use to clean up CRM activity, release Zoom resources, or prompt a reschedule.

When new meeting booked in Calendly, add comment in Asana.

Fires when someone schedules a meeting via Calendly. The standard hook for piping booked meetings into your CRM, sending prep, or auto-routing to the right team.

When new meeting booked in Calendly, add tag to task in Asana.

Fires when someone schedules a meeting via Calendly. The standard hook for piping booked meetings into your CRM, sending prep, or auto-routing to the right team.

When new meeting booked in Calendly, create section in Asana.

Fires when someone schedules a meeting via Calendly. The standard hook for piping booked meetings into your CRM, sending prep, or auto-routing to the right team.

When new meeting booked in Calendly, create subtask in Asana.

Fires when someone schedules a meeting via Calendly. The standard hook for piping booked meetings into your CRM, sending prep, or auto-routing to the right team.

How it works

Connect Calendly and Asana in five steps.

No code, no glue, no half-day setup. Each step is one click.

1
Connect
Authorize Calendly and Asana
Open Tiny Command, authorize Calendly and Asana once each. Both connections are available to every workflow on your account.
2
Trigger
Pick a Calendly trigger
Drop the Calendly → Invitee Canceled trigger onto the canvas. Tiny Command auto-registers the webhook.
POST /v1/webhooks/calendly.trigger-invitee-canceled
3
Transform
Add a filter or AI step
Optionally add a Filter node ("subject contains URGENT") or an AI step ("classify intent") between trigger and action.
4
Action
Add the Asana action
Drop the Asana → Add Comment action below it. Map fields from the Calendly payload into the Asana inputs.
asana.add-comment
5
Publish
Publish and forget
Hit Publish. Tiny Command runs it in production from second one. Watch the run-log fill up.

FAQ

Questions about Calendly + Asana.

What's the canonical Asana + Calendly flow?

Calendly Invitee Created → Asana Create Task in a "Meetings" project, assigned to the host, with the invitee's details in the description and the meeting time as the due date.

Can I add prep subtasks automatically?

Yes. After Create Task, loop over a fixed prep checklist ("Review LinkedIn", "Check CRM history", "Read latest emails") and call Create Subtask for each. The host has a structured prep flow per meeting.

How do I handle Calendly reschedules without duplicating Asana tasks?

Store the Asana task GID in a custom Calendly field, or maintain a small lookup table mapping calendly_event_uri → asana_gid. On reschedule, Update Task with the new due date.

Can I close the loop with a follow-up task after the meeting?

Yes. Add a scheduled workflow that runs 30 minutes after the meeting ends. It creates a "Send recap" follow-up task assigned to the host. Pre-fills the recap template with the invitee's name.

How do I route different Calendly event types to different Asana projects?

Switch node on the event_type slug. Sales demos → "Sales Pipeline" project. Customer research → "Research" project. Support calls → "Support" project. One Calendly trigger, three downstream branches.

Can I add Calendly intake answers to custom Asana fields?

Yes. Loop over the questions_and_answers array, map each Calendly question to an Asana custom field. Useful for capturing things like "team size", "budget", or "use case" at booking time.

Other apps that pair well with Calendly.

Calendly + Gmail

Calendly + Slack

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Calendly + Google Sheets

Spreadsheets & Databases

Wire Calendly to Asana in 2 minutes.

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Asana + Calendly: every booked meeting becomes a task.

Pick the way that fits your stack.

When something happens in Calendly, do it in Asana.

Or fire it the other way around.

Common Calendly → Asana workflows.

Connect Calendly and Asana in five steps.

Questions about Calendly + Asana.

Other apps that pair well with Calendly.

Wire Calendly to Asana in 2 minutes.

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