Calendly + Gmail: send personalized prep and recap emails.
Send personalized prep emails to invitees before meetings and recap emails after. Drives higher show-up rates and faster post-meeting momentum without manual touch.
Workflows fire when something happens in Calendly.
- Invitee CanceledWebhook
- New Meeting BookedWebhook
Workflows do something in Gmail, instantly.
- Add Labels to MessageAPI
- Create DraftAPI
- Create LabelAPI
- Delete DraftAPI
- Delete LabelAPI
- Delete MessageAPI
Pick the way that fits your stack.
Pair pages are mirrored. Each direction gets its own dedicated page.
When something happens in Calendly, do it in Gmail.
2 Calendly triggers wired to 27 Gmail actions. Most-used pairing: Invitee Canceled → Add Labels to Message.
Or fire it the other way around.
1 Gmail triggers wired to 5 Calendly actions downstream.
See Gmail → Calendly →Common Calendly → Gmail workflows.
Pick a pairing to set it up in two minutes. Each one is a fully editable recipe.
Fires when a Calendly meeting is canceled by the invitee or host. Use to clean up CRM activity, release Zoom resources, or prompt a reschedule.
Fires when a Calendly meeting is canceled by the invitee or host. Use to clean up CRM activity, release Zoom resources, or prompt a reschedule.
Fires when a Calendly meeting is canceled by the invitee or host. Use to clean up CRM activity, release Zoom resources, or prompt a reschedule.
Fires when a Calendly meeting is canceled by the invitee or host. Use to clean up CRM activity, release Zoom resources, or prompt a reschedule.
Fires when someone schedules a meeting via Calendly. The standard hook for piping booked meetings into your CRM, sending prep, or auto-routing to the right team.
Fires when someone schedules a meeting via Calendly. The standard hook for piping booked meetings into your CRM, sending prep, or auto-routing to the right team.
Fires when someone schedules a meeting via Calendly. The standard hook for piping booked meetings into your CRM, sending prep, or auto-routing to the right team.
Fires when someone schedules a meeting via Calendly. The standard hook for piping booked meetings into your CRM, sending prep, or auto-routing to the right team.
Connect Calendly and Gmail in five steps.
No code, no glue, no half-day setup. Each step is one click.
- 1ConnectAuthorize Calendly and Gmail
Open Tiny Command, authorize Calendly and Gmail once each. Both connections are available to every workflow on your account.
- 2TriggerPick a Calendly trigger
Drop the Calendly → Invitee Canceled trigger onto the canvas. Tiny Command auto-registers the webhook.
POST /v1/webhooks/calendly.trigger-invitee-canceled - 3TransformAdd a filter or AI step
Optionally add a Filter node ("subject contains URGENT") or an AI step ("classify intent") between trigger and action.
- 4ActionAdd the Gmail action
Drop the Gmail → Add Labels to Message action below it. Map fields from the Calendly payload into the Gmail inputs.
google-gmail.add-labels - 5PublishPublish and forget
Hit Publish. Tiny Command runs it in production from second one. Watch the run-log fill up.
Questions about Calendly + Gmail.
How do I send a custom prep email when someone books a Calendly meeting?
Can I include CRM context in the prep email?
How do I send a recap email automatically after a Calendly meeting?
Can I use AI to draft the recap based on the meeting?
How do I avoid Gmail rate limits when blasting from Calendly?
Can I differ the prep email by event type?
Other apps that pair well with Calendly.
Wire Calendly to Gmail in 2 minutes.
Free tier available. No credit card. No onboarding call.
