ActionAsanaUpdated May 2026

How do I search for tasks in Asana?

Short answer: Drop the "Asana → Search Tasks" action anywhere in your workflow, map the inputs from upstream nodes, and publish.

Use this action All 15 Asana actions

Inputs

The fields this action accepts.

Every field can be mapped from an upstream trigger, AI step, table row, or hard-coded literal.

Field	Type	Required	Description
Workspace GID workspace	string	Required	Asana workspace GID — a numeric global ID. Find via List Workspaces.
Search Text text	string	Optional	Search Text. Example: homepage redesign
Completed completed	options	Optional	Completed. Options: Any, Incomplete only, Complete only
Assignee GID assignee_any	string	Optional	Assignee GID. Example: 456
Project GID projects_any	string	Optional	Project GID. Example: 789

Sample request

{
  "workspace": "e.g. 1234567890",
  "text": "e.g. homepage redesign",
  "completed": "{{trigger.completed}}",
  "assignee_any": "e.g. 456",
  "projects_any": "e.g. 789"
}

Returns

{
  "data": [
    {
      "gid": "123",
      "name": "Homepage redesign",
      "completed": false
    }
  ]
}

Use these fields in downstream nodes for routing, logging, or error handling.

Triggered by

Apps that pair well as the trigger for Search Tasks.

Any of these apps can fire this action as part of a workflow.

Google Sheets → Asana

2 Google Sheets triggers

HubSpot → Asana

18 HubSpot triggers

FAQ

Questions about Search Tasks.

What does the Search Tasks action do in Asana?

Searches for tasks in an Asana workspace using text and filters (assignee, project, tag, completed-on, due-on, custom fields). The right tool for cross-project queries.

What inputs does Search Tasks require?

Required: Workspace GID. Every input accepts a static value or a variable from any upstream node in your workflow.

Can I use dynamic inputs from earlier workflow nodes?

Yes. Any field on this action can pull values from upstream nodes, whether that's a form response, a trigger payload, an AI output, or a lookup result.

What happens if Asana returns an error?

The workflow pauses on the failed node, the error message is captured in the run log, and you can retry the run with one click. Auto-retry policies are configurable per workflow with exponential backoff up to 5 attempts.

Does Search Tasks support batch operations?

Yes. Run Search Tasks inside a Loop node to process arrays. Tiny Command handles Asana's rate limits automatically so you don't have to throttle manually.

More actions