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ActionAsanaUpdated June 2026

How do I search for tasks in Asana?

Short answer: You can search tasks in Asana by hand from its own interface, but it won’t repeat itself. On TinyCommand, add the Asana Search Tasks action to a workflow, map its 5 inputs from any upstream app, and it runs automatically every time the trigger fires. No code, and a free tier to start.

Search Tasks in Asana — start free All 15 Asana actions
Search Tasks in Asana — start free
Inputs

The fields this action accepts.

Every field can be mapped from an upstream trigger, AI step, table row, or hard-coded literal.

FieldTypeRequiredDescription
Workspace GID
workspace
stringRequiredAsana workspace GID — a numeric global ID. Find via List Workspaces.
Search Text
text
stringOptionalSearch Text. Example: homepage redesign
Completed
completed
optionsOptionalCompleted. Options: Any, Incomplete only, Complete only
Assignee GID
assignee_any
stringOptionalAssignee GID. Example: 456
Project GID
projects_any
stringOptionalProject GID. Example: 789
Sample request
{
  "workspace": "e.g. 1234567890",
  "text": "e.g. homepage redesign",
  "completed": "{{trigger.completed}}",
  "assignee_any": "e.g. 456",
  "projects_any": "e.g. 789"
}
Returns
{
  "data": [
    {
      "gid": "123",
      "name": "Homepage redesign",
      "completed": false
    }
  ]
}

Use these fields in downstream nodes for routing, logging, or error handling.

Triggered by

Apps that pair well as the trigger for Search Tasks.

Any of these apps can fire this action as part of a workflow.

Gmail → Asana
1 Gmail triggers
Slack → Asana
13 Slack triggers
Google Sheets → Asana
2 Google Sheets triggers
HubSpot → Asana
18 HubSpot triggers
FAQ

Questions about Search Tasks.

What does the Search Tasks action do in Asana?
Searches for tasks in an Asana workspace using text and filters (assignee, project, tag, completed-on, due-on, custom fields). The right tool for cross-project queries.
What inputs does Search Tasks require?
Required: Workspace GID. Every input accepts a static value or a variable from any upstream node in your workflow.
Can I use dynamic inputs from earlier workflow nodes?
Yes. Any field on this action can pull values from upstream nodes, whether that's a form response, a trigger payload, an AI output, or a lookup result.
What happens if Asana returns an error?
The workflow pauses on the failed node, the error message is captured in the run log, and you can retry the run with one click. Auto-retry policies are configurable per workflow with exponential backoff up to 5 attempts.
Does Search Tasks support batch operations?
Yes. Run Search Tasks inside a Loop node to process arrays. TinyCommand handles Asana's rate limits automatically so you don't have to throttle manually.
More actions

Other Asana actions.

Action
Add Comment
Adds a comment (story) to an Asana task. Used for automation activity logs, AI summary notes, or status broadcasts.
Action
Add Tag to Task
Adds an existing tag to an Asana task. Used to tag based on AI classification or to auto-categorize incoming tasks.
Action
Create Section
Creates a new section in an Asana project. Sections organize the task list (or columns in board view); useful for templated project scaffolding.
Action
Create Subtask
Creates a subtask under an existing Asana task with name, assignee, due date, and notes. Used for templated work breakdowns.
Action
Create Task
Creates a new task in an Asana project with name, notes, assignee, due date, section, tags, and custom fields. The standard write action for piping forms or external tickets into Asana.
Action
Delete Task
Deletes a task from Asana by GID. Moves to trash for 30 days before permanent deletion.
Search Tasks in Asana — start free