TriggerCalendlyReal-timeUpdated May 2026
How do I trigger when a Calendly meeting is canceled?
Short answer: Drop the "Calendly → Invitee Canceled" trigger on your workflow canvas, add filters if you want them, and publish. It fires within seconds of the event in Calendly, not on a polling schedule.
Anatomy
What this trigger looks like in a workflow.
Drop it on the canvas. Configure a couple of fields. Publish.
In the builder
Trigger
Invitee Canceled
When the matching event happens
on invitee canceledwatch for invitee canceledwhen invitee canceledwhen a calendly meeting is cancelednew invitee canceled
What this trigger returns
for the curiousYou don’t need to read this. Tiny Command auto-maps every field into the visual picker so downstream nodes can pull values by clicking. We show it here for power users who want to know what’s on the wire.
{"name": "John Doe","email": "user@example.com","start": "2026-04-15T14:00:00Z","event_type": "30 Min Meeting"}
Output shape
Fields available to downstream nodes.
Every field below can be referenced by name in any action or filter that comes after this trigger.
| Field | Type | Example |
|---|---|---|
| name | string | "John Doe" |
| string | "user@example.com" | |
| start | string | "2026-04-15T14:00:00Z" |
| event_type | string | "30 Min Meeting" |
Pairs with
Drop these actions after Invitee Canceled.
FAQ
Questions about Invitee Canceled.
How does the Invitee Canceled trigger work in Calendly?
Fires when a Calendly meeting is canceled by the invitee or host. Use to clean up CRM activity, release Zoom resources, or prompt a reschedule.
Is the Invitee Canceled trigger real-time?
Yes. Invitee Canceled uses webhooks or push subscriptions, not polling. Your workflow fires within seconds of the event happening in Calendly.
What data does Invitee Canceled return?
The full event payload from Calendly. The output shape table on this page lists every field, its type, and an example value so you can map fields into downstream nodes.
Can I filter Invitee Canceled so only some events start a workflow?
Yes. Add a Filter node right after the trigger and match on any field, whether that's subject, sender, status, or anything else in the payload. Workflows only continue when the filter passes.
Do I need Calendly admin permissions to use Invitee Canceled?
For most Calendly accounts a standard user can authorize the trigger. Some Calendly plans require an admin to enable third-party webhooks. Check Calendly's docs if the trigger fails to register.
More triggers
Other Calendly triggers.
Build a workflow on this trigger.
One trigger. 5+ downstream actions. Zero glue.
