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- Smartsheet Search
ActionSmartsheetUpdated May 2026
How do I search Smartsheets?
Short answer: Drop the "Smartsheet → Smartsheet Search" action anywhere in your workflow, map the inputs from upstream nodes, and publish.
Inputs
The fields this action accepts.
Every field can be mapped from an upstream trigger, AI step, table row, or hard-coded literal.
| Field | Type | Required | Description |
|---|---|---|---|
Query query | string | Required | — |
Sample request
{"query": "{{trigger.query}}"}
Returns
{"results": [{"text": "Match","objectId": 1001,"objectType": "row","parentObjectId": 12345,"parentObjectName": "Projects"}],"totalCount": 1}
Use these fields in downstream nodes for routing, logging, or error handling.
Triggered by
Apps that pair well as the trigger for Smartsheet Search.
Any of these apps can fire this action as part of a workflow.
FAQ
Questions about Smartsheet Search.
What does the Smartsheet Search action do in Smartsheet?
Cross-sheet full-text search. Returns matching cells with sheet ID and row reference. For "find this customer's record across all sheets" patterns.
What inputs does Smartsheet Search require?
Required: Query. Every input accepts a static value or a variable from any upstream node in your workflow.
Can I use dynamic inputs from earlier workflow nodes?
Yes. Any field on this action can pull values from upstream nodes, whether that's a form response, a trigger payload, an AI output, or a lookup result.
What happens if Smartsheet returns an error?
The workflow pauses on the failed node, the error message is captured in the run log, and you can retry the run with one click. Auto-retry policies are configurable per workflow with exponential backoff up to 5 attempts.
Does Smartsheet Search support batch operations?
Yes. Run Smartsheet Search inside a Loop node to process arrays. Tiny Command handles Smartsheet's rate limits automatically so you don't have to throttle manually.
More actions
Other Smartsheet actions.
Action
Add Smartsheet Row
Inserts a row at the bottom or specific position. Cells addressed by column ID or title. For "external event → log to project tracker" workflows.
ActionDelete Smartsheet Row
Removes a row by ID. For cleanup workflows or for "row processed → remove from queue sheet" patterns.
ActionGet Smartsheet
Returns the full sheet — schema (columns with types), rows, attachments references. The lookup before update workflows or for full-sheet export.
ActionList Smartsheets
Returns sheets the connected user can access. Useful for resolving sheet IDs at workflow setup.
ActionList Smartsheet Workspaces
Returns workspaces (organisational containers) the user can see. Useful for inventory and for resolving workspace IDs.
ActionUpdate Smartsheet Row
Partial update on row cells. For "external system changed → reflect in tracker sheet" sync workflows.
Send smartsheet search from your workflows.
Triggered by anything in the catalog. Free tier available. No credit card.