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Use case· 4 steps

How do I auto-log calendar meetings to HubSpot or Salesforce?

When a calendar event with an external attendee ends, log it as a meeting activity on the contact's CRM record — including AI-summarized recording notes from Zoom.

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How it works

Set up "Log every meeting as CRM activity" in 4 steps

  1. 1
    Trigger on meeting end
    Google Calendar Event Ended where external attendees present.
  2. 2
    Find CRM contact
    HubSpot Find Contact by attendee email.
  3. 3
    Get Zoom recording
    Wait for Zoom Recording Completed → Whisper transcribes → Claude/OpenAI summarizes.
  4. 4
    Log activity
    HubSpot Create Engagement (type=MEETING) with duration, recording URL, AI summary.
FAQ

Common questions about this recipe

Do I need Zoom for the recording?
No — if no recording, just log the meeting timestamp + attendees + topic. Zoom adds the recording layer when present.