The blueprint
Trigger
Assign Training is submitted
Every run starts from one submission.
Transform
Training Assignments
Action
Email the Employee
Trigger
Daily Sweep
Runs on a schedule, with nobody to remember it.
Action
Send Reminder
Assign it once. The system chases until it's done, and escalates before it becomes a compliance problem.
Mandatory training is only a problem at audit time, which is exactly too late to fix it. This recipe keeps the register live. HR assigns a course with a due date; the employee gets the link and a one-click completion form. When they complete it and upload their certificate, the assignment closes and the reminders stop on their own. A daily sweep finds everything still open, escalates anything past due to L&D, and keeps nudging until the register is clean.
Free · no credit card · you connect your own apps
Installing provisions each one, wired together and ready to run.
Where HR assigns a required course with a due date. Publishing it auto-creates the Training Assignments response sheet, the single register every workflow reads and updates.
Linked from the assignment and reminder emails. The employee confirms completion and uploads their certificate.
Fires on assignment: stamps the register row as assigned and emails the employee the course and completion links.
Fires on completion: matches the assignment by email and course, stores the certificate and date, flips the status so reminders stop, and confirms to L&D.
Runs daily: finds every open assignment, flags and escalates overdue ones to L&D, then emails a reminder to each until it's marked complete.
Sent the moment a training is assigned, the course link plus a one-click way to confirm completion.
The recurring nudge for assignments still open, escalating in tone once the due date passes.
You connect your own accounts. Swap any app that offers an alternative at install.
Emails assignments and sends recurring completion reminders. Swap for Brevo (transactional email) or Twilio (SMS reminders for deskless staff).
Confirms completions and escalates overdue assignments to L&D / HR. Swap for Telegram or Discord.
The Assign Training form captures the employee, department, course, course link, and due date. Submitting it records a tracked assignment in the Training Assignments register instantly, and that register is the same sheet you'll show an auditor.
The Create Assignment workflow stamps the row as assigned and emails the employee the course link along with a one-click Mark Training Complete form. Both in the same message, so completing it is never blocked by not knowing how to report it. Swap Gmail for Brevo, or Twilio for SMS if your staff are deskless.
When the employee submits the completion form with their certificate, Record Completion matches the assignment by email and course, stores the certificate and completion date, flips the status to completed, and the reminders stop automatically. L&D is confirmed in Slack. Nobody has to remember to take someone off the chase list.
On a schedule you set, the workflow finds every open assignment, flags anything past its due date as overdue and escalates it to L&D, then emails a reminder to each open assignment at your chosen interval. This is the entire manual chasing job, done daily, for free.
The Training Assignments sheet is a live compliance view: who's certified, who's pending, who's overdue, and every certificate on file against the assignment it belongs to. Audit readiness stops being a project and becomes a filter. Swap Slack for Telegram or Discord for HR alerts.
Everything it creates is an ordinary form, table and workflow in your workspace. Edit any of it after install. Nothing is locked.