ActionMicrosoft OutlookUpdated May 2026

How do I list Outlook emails?

Short answer: Drop the "Microsoft Outlook → List Outlook Messages" action anywhere in your workflow, map the inputs from upstream nodes, and publish.

Use this action All 8 Microsoft Outlook actions

Inputs

The fields this action accepts.

Every field can be mapped from an upstream trigger, AI step, table row, or hard-coded literal.

Field	Type	Required	Description
Folder folder	options	Optional	Folder. Options: Inbox, Sent Items, Drafts, Deleted Items
Filter (OData) filter	string	Optional	OData filter expression
Limit top	string	Optional	Limit. e.g. "10"
Search search	string	Optional	Search. Example: subject:quarterly report

Sample request

{
  "folder": "{{trigger.folder}}",
  "filter": "e.g. isRead eq false",
  "top": "10",
  "search": "e.g. subject:quarterly report"
}

Returns

{
  "value": [
    {
      "id": "msg123",
      "from": {
        "emailAddress": {
          "address": "sender@example.com"
        }
      },
      "isRead": false,
      "subject": "Quarterly Report",
      "bodyPreview": "Please find attached...",
      "receivedDateTime": "2025-01-15T12:00:00Z"
    }
  ]
}

Use these fields in downstream nodes for routing, logging, or error handling.

Triggered by

Apps that pair well as the trigger for List Outlook Messages.

Any of these apps can fire this action as part of a workflow.

Gmail → Microsoft Outlook

1 Gmail triggers

Slack → Microsoft Outlook

13 Slack triggers

Google Sheets → Microsoft Outlook

2 Google Sheets triggers

HubSpot → Microsoft Outlook

18 HubSpot triggers

FAQ

Questions about List Outlook Messages.

What does the List Outlook Messages action do in Microsoft Outlook?

Paginated emails in a folder with filters. For "process unread emails matching pattern" batch workflows.

What inputs does List Outlook Messages require?

List Outlook Messages has no required inputs. Sensible defaults are applied if you leave fields blank.

Can I use dynamic inputs from earlier workflow nodes?

Yes. Any field on this action can pull values from upstream nodes, whether that's a form response, a trigger payload, an AI output, or a lookup result.

What happens if Microsoft Outlook returns an error?

The workflow pauses on the failed node, the error message is captured in the run log, and you can retry the run with one click. Auto-retry policies are configurable per workflow with exponential backoff up to 5 attempts.

Does List Outlook Messages support batch operations?

Yes. Run List Outlook Messages inside a Loop node to process arrays. Tiny Command handles Microsoft Outlook's rate limits automatically so you don't have to throttle manually.

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