TriggerQuickBooksReal-timeUpdated May 2026
When does QuickBooks fire on received payments?
Short answer: Drop the "QuickBooks → QuickBooks Payment Received" trigger on your workflow canvas, add filters if you want them, and publish. It fires within seconds of the event in QuickBooks, not on a polling schedule.
Anatomy
What this trigger looks like in a workflow.
Drop it on the canvas. Configure a couple of fields. Publish.
In the builder
Trigger
QuickBooks Payment Received
When the matching event happens
new paymentpayment receivedon payment receivedwhen payment receivedwatch for paymentwhen a payment is received in quickbooksnew payment received
What this trigger returns
for the curiousYou don’t need to read this. Tiny Command auto-maps every field into the visual picker so downstream nodes can pull values by clicking. We show it here for power users who want to know what’s on the wire.
{"eventNotifications": [{"realmId": "1234567890","dataChangeEvent": {"entities": [{"id": "789","name": "Payment","operation": "Create","lastUpdated": "2026-04-23T15:00:00Z"}]}}]}
Output shape
Fields available to downstream nodes.
Every field below can be referenced by name in any action or filter that comes after this trigger.
| Field | Type | Example |
|---|---|---|
| eventNotifications | array | [{"realmId":"1234567890","dataChangeEvent":{"entities":[{"id |
Pairs with
Drop these actions after QuickBooks Payment Received.
FAQ
Questions about QuickBooks Payment Received.
How does the QuickBooks Payment Received trigger work in QuickBooks?
Fires when a payment is recorded — manually or auto-matched from bank feed. Payload includes amount, method, the cleared invoices. The revenue-event hook.
Is the QuickBooks Payment Received trigger real-time?
Yes. QuickBooks Payment Received uses webhooks or push subscriptions, not polling. Your workflow fires within seconds of the event happening in QuickBooks.
What data does QuickBooks Payment Received return?
The full event payload from QuickBooks. The output shape table on this page lists every field, its type, and an example value so you can map fields into downstream nodes.
Can I filter QuickBooks Payment Received so only some events start a workflow?
Yes. Add a Filter node right after the trigger and match on any field, whether that's subject, sender, status, or anything else in the payload. Workflows only continue when the filter passes.
Do I need QuickBooks admin permissions to use QuickBooks Payment Received?
For most QuickBooks accounts a standard user can authorize the trigger. Some QuickBooks plans require an admin to enable third-party webhooks. Check QuickBooks's docs if the trigger fails to register.
More triggers
Other QuickBooks triggers.
Trigger
QuickBooks Customer Created
Fires when a new customer is added to QuickBooks Online. For "auto-sync to CRM" or "send welcome email" customer-onboarding workflows.
TriggerQuickBooks Invoice Created
Fires on invoice creation (draft or sent). Useful for "log to revenue forecast" or "post-invoice automation" workflows.
Build a workflow on this trigger.
One trigger. 4+ downstream actions. Zero glue.
