TriggerQuickBooksReal-timeUpdated May 2026
When does QuickBooks fire on new invoices?
Short answer: Drop the "QuickBooks → QuickBooks Invoice Created" trigger on your workflow canvas, add filters if you want them, and publish. It fires within seconds of the event in QuickBooks, not on a polling schedule.
Anatomy
What this trigger looks like in a workflow.
Drop it on the canvas. Configure a couple of fields. Publish.
In the builder
Trigger
QuickBooks Invoice Created
When the matching event happens
new invoiceinvoice addedon invoice createdwhen invoice createdwatch for invoice createdwhen a new invoice is created in quickbooksnew invoice created
What this trigger returns
for the curiousYou don’t need to read this. Tiny Command auto-maps every field into the visual picker so downstream nodes can pull values by clicking. We show it here for power users who want to know what’s on the wire.
{"eventNotifications": [{"realmId": "1234567890","dataChangeEvent": {"entities": [{"id": "456","name": "Invoice","operation": "Create","lastUpdated": "2026-04-23T14:30:00Z"}]}}]}
Output shape
Fields available to downstream nodes.
Every field below can be referenced by name in any action or filter that comes after this trigger.
| Field | Type | Example |
|---|---|---|
| eventNotifications | array | [{"realmId":"1234567890","dataChangeEvent":{"entities":[{"id |
Pairs with
Drop these actions after QuickBooks Invoice Created.
FAQ
Questions about QuickBooks Invoice Created.
How does the QuickBooks Invoice Created trigger work in QuickBooks?
Fires on invoice creation (draft or sent). Useful for "log to revenue forecast" or "post-invoice automation" workflows.
Is the QuickBooks Invoice Created trigger real-time?
Yes. QuickBooks Invoice Created uses webhooks or push subscriptions, not polling. Your workflow fires within seconds of the event happening in QuickBooks.
What data does QuickBooks Invoice Created return?
The full event payload from QuickBooks. The output shape table on this page lists every field, its type, and an example value so you can map fields into downstream nodes.
Can I filter QuickBooks Invoice Created so only some events start a workflow?
Yes. Add a Filter node right after the trigger and match on any field, whether that's subject, sender, status, or anything else in the payload. Workflows only continue when the filter passes.
Do I need QuickBooks admin permissions to use QuickBooks Invoice Created?
For most QuickBooks accounts a standard user can authorize the trigger. Some QuickBooks plans require an admin to enable third-party webhooks. Check QuickBooks's docs if the trigger fails to register.
More triggers
Other QuickBooks triggers.
Trigger
QuickBooks Customer Created
Fires when a new customer is added to QuickBooks Online. For "auto-sync to CRM" or "send welcome email" customer-onboarding workflows.
TriggerQuickBooks Payment Received
Fires when a payment is recorded — manually or auto-matched from bank feed. Payload includes amount, method, the cleared invoices. The revenue-event hook.
Build a workflow on this trigger.
One trigger. 4+ downstream actions. Zero glue.
