ActionAirtableUpdated May 2026

How do I list Airtable records with filtering and sorting?

Short answer: Drop the "Airtable → List Records" action anywhere in your workflow, map the inputs from upstream nodes, and publish.

Use this action All 9 Airtable actions

Inputs

The fields this action accepts.

Every field can be mapped from an upstream trigger, AI step, table row, or hard-coded literal.

Field	Type	Required	Description
Base ID base_id	string	Required	The Airtable base ID (starts with 'app')
Table Name or ID table_id	string	Required	The table name (URL-encoded) or ID (starts with 'tbl')
Filter Formula filterByFormula	string	Optional	Airtable formula to filter records
Sort By Field sort_field	string	Optional	Field name to sort results by
Sort Direction sort_direction	options	Optional	Sort Direction. Options: Descending, Ascending
Max Records maxRecords	string	Optional	Maximum number of records to return
View Name or ID view	string	Optional	Limit results to records in a specific view

Sample request

{
  "base_id": "appXXXXXXXXXXXXXX",
  "table_id": "e.g. Tasks or tblXXXXXXXXXXXXXX",
  "filterByFormula": "e.g. {Status} = 'Done'",
  "sort_field": "e.g. Created",
  "sort_direction": "{{trigger.sort_direction}}"
}

Returns

{
  "offset": "itrXXX/recXXX",
  "records": [
    {
      "id": "recABC123",
      "fields": {
        "Name": "Task 1",
        "Status": "Done",
        "Assignee": "John"
      },
      "createdTime": "2025-01-01T00:00:00.000Z"
    }
  ]
}

Use these fields in downstream nodes for routing, logging, or error handling.

Triggered by

Apps that pair well as the trigger for List Records.

Any of these apps can fire this action as part of a workflow.

Google Sheets → Airtable

2 Google Sheets triggers

HubSpot → Airtable

18 HubSpot triggers

FAQ

Questions about List Records.

What does the List Records action do in Airtable?

Retrieves records from an Airtable table with optional filterByFormula, sort, fields, and view scoping. The workhorse read action for batch ops and exports.

What inputs does List Records require?

Required: Base ID, Table Name or ID. Every input accepts a static value or a variable from any upstream node in your workflow.

Can I use dynamic inputs from earlier workflow nodes?

Yes. Any field on this action can pull values from upstream nodes, whether that's a form response, a trigger payload, an AI output, or a lookup result.

What happens if Airtable returns an error?

The workflow pauses on the failed node, the error message is captured in the run log, and you can retry the run with one click. Auto-retry policies are configurable per workflow with exponential backoff up to 5 attempts.

Does List Records support batch operations?

Yes. Run List Records inside a Loop node to process arrays. Tiny Command handles Airtable's rate limits automatically so you don't have to throttle manually.

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