TriggerKoBoToolboxReal-timeUpdated June 2026

When does KoBoToolbox fire on field-collected submissions?

Short answer: In TinyCommand, add the KoBoToolbox KoBoToolbox Form Submitted trigger to a workflow and publish. It listens through a KoBoToolbox webhook and fires your workflow within seconds of the event, with no polling and no code. Add a filter if you only want some events to start a run.

Trigger workflows on KoBoToolbox Form Submitted in KoBoToolbox — start free All 1 KoBoToolbox triggers

Trigger workflows on KoBoToolbox Form Submitted in KoBoToolbox — start free

Anatomy

What this trigger looks like in a workflow.

Drop it on the canvas. Configure a couple of fields. Publish.

In the builder

Trigger

KoBoToolbox Form Submitted

When the matching event happens

when form submittedon form submittednew form submittedwatch for form submittedwhen a new submission is received on kobotoolbox

What this trigger returns

for the curious

You don’t need to read this. TinyCommand auto-maps every field into the visual picker so downstream nodes can pull values by clicking. We show it here for power users who want to know what’s on the wire.

{
  "form": "form_123",
  "submission_id": 12345
}

Output shape

Fields available to downstream nodes.

Every field below can be referenced by name in any action or filter that comes after this trigger.

Field	Type	Example
form	string	"form_123"
submission_id	number	12345

Pairs with

Drop these actions after KoBoToolbox Form Submitted.

Add Labels to Message

Gmail · Email

Add Reaction

Slack · Communication

Add Sheet Tab

Google Sheets · Spreadsheets & Databases

Create Company

HubSpot · CRM & Sales

FAQ

Questions about KoBoToolbox Form Submitted.

How does the KoBoToolbox Form Submitted trigger work in KoBoToolbox?

Fires when a submission lands on the server (which may be hours/days after the field interview for offline-collected data via KoBoCollect). For humanitarian-data-collection workflows that need cloud-side processing of field submissions.

Is the KoBoToolbox Form Submitted trigger real-time?

Yes. KoBoToolbox Form Submitted uses webhooks or push subscriptions, not polling. Your workflow fires within seconds of the event happening in KoBoToolbox.

What data does KoBoToolbox Form Submitted return?

The full event payload from KoBoToolbox. The output shape table on this page lists every field, its type, and an example value so you can map fields into downstream nodes.

Can I filter KoBoToolbox Form Submitted so only some events start a workflow?

Yes. Add a Filter node right after the trigger and match on any field, whether that's subject, sender, status, or anything else in the payload. Workflows only continue when the filter passes.

Do I need KoBoToolbox admin permissions to use KoBoToolbox Form Submitted?

For most KoBoToolbox accounts a standard user can authorize the trigger. Some KoBoToolbox plans require an admin to enable third-party webhooks. Check KoBoToolbox's docs if the trigger fails to register.