ActionGoogle DriveUpdated May 2026

How do I share a Google Drive file with someone?

Short answer: Drop the "Google Drive → Share File" action anywhere in your workflow, map the inputs from upstream nodes, and publish.

Use this action All 8 Google Drive actions

Inputs

The fields this action accepts.

Every field can be mapped from an upstream trigger, AI step, table row, or hard-coded literal.

Field	Type	Required	Description
File ID file_id	string	Required	The unique identifier of the file or folder to share
Share With type	options	Required	Who to share the file with
Permission role	options	Required	Level of access to grant
Email Address emailAddress	string	Optional	Email address of the user or group (required for user/group type)
Domain domain	string	Optional	Domain to share with (required for domain type)
Send Notification sendNotificationEmail	options	Optional	Send an email notification to the user
Email Message emailMessage	string	Optional	Custom message to include in the notification email

Sample request

{
  "file_id": "e.g. 1BxiMVs0XRA5nFMdKvBdBZjgmUUqptlbs74OgVE2upms",
  "type": "{{trigger.type}}",
  "role": "{{trigger.role}}",
  "emailAddress": "e.g. john@example.com",
  "domain": "e.g. example.com"
}

Returns

{
  "id": "perm123",
  "role": "writer",
  "type": "user",
  "displayName": "John Doe",
  "emailAddress": "john@example.com"
}

Use these fields in downstream nodes for routing, logging, or error handling.

Triggered by

Apps that pair well as the trigger for Share File.

Any of these apps can fire this action as part of a workflow.

Google Sheets → Google Drive

2 Google Sheets triggers

HubSpot → Google Drive

18 HubSpot triggers

FAQ

Questions about Share File.

What does the Share File action do in Google Drive?

Shares a Google Drive file or folder by creating a permission: type (user/group/domain/anyone), role (reader/commenter/writer), and emailAddress. Used for auto-granting access on customer signup.

What inputs does Share File require?

Required: File ID, Share With, Permission. Every input accepts a static value or a variable from any upstream node in your workflow.

Can I use dynamic inputs from earlier workflow nodes?

Yes. Any field on this action can pull values from upstream nodes, whether that's a form response, a trigger payload, an AI output, or a lookup result.

What happens if Google Drive returns an error?

The workflow pauses on the failed node, the error message is captured in the run log, and you can retry the run with one click. Auto-retry policies are configurable per workflow with exponential backoff up to 5 attempts.

Does Share File support batch operations?

Yes. Run Share File inside a Loop node to process arrays. Tiny Command handles Google Drive's rate limits automatically so you don't have to throttle manually.

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