You lose hours copying old templates into new sourcing documents, and one missed field can sink the bid.
Draft your RFQ or RFP from a single request
Procurement Drafter is an AI agent team that turns a plain-English buying requirement into a clean, vendor-ready RFQ or RFP. A manager picks the right document type, specialists gather the inputs, and a writer formats the final draft.
Requirement reads as commodity buy, route to RFQ path
Captured 12 line items, quantities, and Net-30 terms
Formatted a structured RFQ with vendor response fields
Draft passed review, ready to send to 5 suppliers
one run · manager plans, specialists report, you get one answer
The job, before you had a team for it.
This is the work Procurement Drafter quietly takes off your plate.
Copying last quarter's template and swapping line items by hand
Missing a spec or term that forces a re-issue mid-bid
Single-sourcing a deal just because drafting takes too long
No audit trail when finance asks who approved what
A team of agents, not one prompt.
A manager agent reads the goal and hands each part to a specialist built for it, then reconciles their work into one result.
Reads the requirement, picks RFQ or RFP, and routes work to the right specialists
Gathers structured RFQ inputs like line items, quantities, and delivery terms.
Collects RFP inputs including scope, evaluation criteria, and vendor requirements.
Produces a clean, formatted RFQ or RFP ready for vendor submission.
Checks the document for missing fields and packages it for send-off.
How it runs.
Fork it, point it at your inputs, and let the team work.
Tell the team what you need to purchase in plain English.
The Sourcing Manager decides whether you need an RFQ or an RFP.
Intake agents collect line items, terms, and vendor criteria.
A clean document is written, checked, and handed back to you.
Sourcing 500 aluminum brackets from three suppliers.
"Draft an RFQ for 500 machined aluminum brackets, spec sheet attached, delivery in 6 weeks, Net-30 terms, going to three approved vendors."
- A structured RFQ with all 500-unit line items and the attached spec
- Clear delivery and Net-30 payment terms in the terms section
- Vendor response fields for unit price, lead time, and total
- A ready-to-send document formatted for all three suppliers
Where teams put it to work.
Drafts a fixed-spec RFQ for commodity parts in minutes instead of hours.
Builds a scored RFP for a strategic vendor without wrestling with templates.
Creates a clean purchase requisition and RFQ without a full procurement team.
- A plain-English description of what you need to buy
- Key details like quantities, delivery timing, and payment terms
- The vendors or criteria you want the document aimed at
- A vendor-ready RFQ or RFP in a clean, structured format
- All line items, specs, and terms filled in correctly
- Response fields for vendors to quote against
- A reviewed draft you approve before it goes out
What is procurement automation?
Procurement automation uses software to handle the manual steps of buying, from drafting documents to routing approvals. It replaces copy-paste template work so buyers can focus on price, quality, and vendor choice.
Most buying still runs on spreadsheets and email. Automation reads your requirement, builds the document, and hands you a clean draft to review and send.
How is this different from generic rfq software?
Generic rfq software gives you a template to fill in. Procurement Drafter uses an AI agent team that reads your requirement, picks RFQ or RFP, gathers the inputs, and writes the whole document for you.
You describe the buy in plain English. The team returns a formatted, reviewed draft with no blank fields and no wrong-template restarts.
New to this? Read our guide on how to build a sales battlecard.
Questions, answered.
Does it draft both RFQs and RFPs?
Yes. The Sourcing Manager reads your requirement and picks the right document type, then routes the work to the matching intake agent and writer.
Can I review before it sends to vendors?
Always. The team drafts and checks the document, but you approve the final version. It is a first-draft engine, not an auto-send tool.
Do I need a procurement system to use it?
No. You give it a plain-English requirement and it returns a formatted document. It works alongside your existing tools rather than replacing them.
Fork Procurement Drafter and make it yours.
Start from a working team of agents, then swap the tools, tune the instructions, and run it in your own workflows.
Fork this template