ActionOutlineUpdated May 2026

How do I search Outline documents?

Short answer: Drop the "Outline → Search Outline Documents" action anywhere in your workflow, map the inputs from upstream nodes, and publish.

Use this action All 5 Outline actions

Inputs

The fields this action accepts.

Every field can be mapped from an upstream trigger, AI step, table row, or hard-coded literal.

Field	Type	Required	Description
Query query	string	Required	—
Limit limit	string	Optional	—

Sample request

{
  "query": "{{trigger.query}}",
  "limit": "{{trigger.limit}}"
}

Returns

{
  "data": [
    {
      "context": "...",
      "document": {
        "id": "doc_abc",
        "url": "/doc/spec",
        "title": "Spec"
      }
    }
  ]
}

Use these fields in downstream nodes for routing, logging, or error handling.

Triggered by

Apps that pair well as the trigger for Search Outline Documents.

Any of these apps can fire this action as part of a workflow.

Google Sheets → Outline

2 Google Sheets triggers

HubSpot → Outline

18 HubSpot triggers

FAQ

Questions about Search Outline Documents.

What does the Search Outline Documents action do in Outline?

Full-text search across docs the user can read. For RAG-style "agent grounds answer in team wiki" workflows.

What inputs does Search Outline Documents require?

Required: Query. Every input accepts a static value or a variable from any upstream node in your workflow.

Can I use dynamic inputs from earlier workflow nodes?

Yes. Any field on this action can pull values from upstream nodes, whether that's a form response, a trigger payload, an AI output, or a lookup result.

What happens if Outline returns an error?

The workflow pauses on the failed node, the error message is captured in the run log, and you can retry the run with one click. Auto-retry policies are configurable per workflow with exponential backoff up to 5 attempts.

Does Search Outline Documents support batch operations?

Yes. Run Search Outline Documents inside a Loop node to process arrays. Tiny Command handles Outline's rate limits automatically so you don't have to throttle manually.

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